Coordinator, Policy and Privacy

Employment Type: Permanent, Full Time 

Location: Aurora, Ontario
Salary Range: $79,527.17 - $99,408.45

Vacancy Reason: Permanent Replacement 

Closing Deadline: September 10, 2026

The Town of Aurora is located in the heart of York Region and just 30 kilometers north of Toronto. Our vision is to become a progressive community with a small-Town charm and our mission is to deliver exceptional services that make people proud to call Aurora home. Our workforce is talented, diverse, and committed to fostering a culture that exemplifies teamwork, embraces innovation, and values diversity, equity, and inclusion to achieve mission excellence. It is important that our workforce reflects the citizens we serve. Come join us at the Town of Aurora, “You’re in Good Company”.

Position Summary 

Reporting to the Program Manager, Records Management, the Coordinator, Policy and Privacy plays an important role in supporting the Town’s corporate policy framework and privacy and access-to-information functions. This position coordinates the development, review and maintenance of Council and Administrative policies, manages the Town’s policy library, and provides guidance and training to departments on policy processes.

The Coordinator also supports the Town’s access and privacy program, including Freedom of Information (FOI) requests, Privacy Impact Assessments (PIAs), privacy matters and compliance with applicable legislation and best practices.

Responsibilities 

• Coordinate the development, review and ongoing maintenance of Council and Administrative policies and procedures, working collaboratively with departments and subject matter experts.
• Support the administration and continuous improvement of the Town’s policy and privacy frameworks, including procedures, templates and related documentation.
• Monitor Council decisions, legislative changes and policy review requirements, coordinating updates to ensure policies remain current, effective and aligned with corporate governance requirements.
• Maintain accurate policy records and manage the Town’s public online policy repository, including communicating new and revised policies and promoting awareness of policy information.
• Provide advice on policy-related matters and coordinate and deliver workshops and training to staff, management and Council on the Town’s policy development and review processes.
• Coordinate and prepare timely responses to access-to-information requests while ensuring the confidentiality of sensitive and protected information.
• Support the Town’s privacy program, including Privacy Impact Assessments, privacy breaches, Information and Privacy Commissioner of Ontario inquiries, appeals, investigations and annual reporting requirements.
• Liaise with Town departments, other municipalities and external parties to identify best practices and opportunities to strengthen the Town’s policy and privacy approach.
• Participate in municipal election preparation and support under the direction of the Town Clerk and perform other related duties as assigned.

Qualifications 

• University undergraduate degree in Public Policy, Public Administration, Business Administration, Political Science, or a related field, or an equivalent combination of education and experience. A master’s degree is considered an asset.
• Minimum one (1) year of related experience in the public sector.
• Excellent research, analytical, policy writing and organizational skills, with the ability to manage competing priorities and meet deadlines.
• Excellent facilitation, communication and presentation skills, with confidence presenting information and providing guidance to a variety of audiences.
• Demonstrated discretion, sound judgement and professionalism, particularly when working with confidential or sensitive information.
• Ability to work effectively and professionally with elected officials, staff at all levels, other levels of government and members of the public.
• Proficiency with Microsoft Office applications, including SharePoint, Teams, Word, Excel and PowerPoint. Experience with Power BI, records management, document publishing or related software is considered an asset.
• Valid Ontario “G” driver’s licence in good standing, with access to a reliable vehicle for corporate use.
• Ability to work outside normal business hours, as required.

Successful applicants to this position will be required to provide a Police Criminal Record Check that is satisfactory to the Town prior to their start date, at the applicants’ own cost.

The Town of Aurora is an equal opportunity employer that is committed to an inclusive, barrier-free recruitment and selection processes and work environments. We are committed to recognizing and celebrating the diversity of opinion, talent and expertise that make each person unique. We thank all applicants and advise that only those selected for an interview will be contacted.

Applicant information is collected in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment with the Town of Aurora. Questions about this collection of personal information should be directed to the Human Resources Division at 905-727-3123.

Artificial Intelligence Transparency Notice

At the Town of Aurora, we are committed to transparency and fairness in our recruitment process. While we utilize a recruitment system (ADP Workforce Now) with Artificial Intelligence (AI) powered capabilities, we do not currently use AI technology to screen, assess or select applicants relating to the recruitment process. While our system is equipped with AI tools, we prioritize a human-centered approach to recruitment. All candidate evaluations are conducted through direct human interaction, ensuring that hiring decisions are based on a thorough review of qualifications, skills, experience, and corporate cultural fit. We remain committed to transparency, fairness, and compliance with all relevant legislation, including Bill 149, in order to protect the rights and privacy of all applicants.